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Importance of Having a Schedule

Has anyone called you a control freak? I get that all the time! I feel as a business owner it is super important to create a schedule and stick to it, allows yourself some grace to adjust things, and we all know life happens and things come up. I always say stick to your schedule at least 85% of the time. So, yes I do feel like I am a control freak because I like my schedule! From home life to business.

My mom and niece were just in town for a week and I was able to get most of my work done before they came so I could enjoy time with them, but I still had a schedule each day of the things I HAD to get done, like write my blog, do a video, client work etc. I gave myself the grace to have fun and I got my work done before, as soon as you fall off the scheduling wagon it is so hard to get back on track. Think of your schedule like a diet, how many times do you start a diet and do great for a week or two and then something comes up and we fall off, it then takes us weeks, sometimes months to get back on track. By creating a schedule for yourself and sticking to it, it allows your business to run so much smoother. You know what needs to get done each day when you have time to check emails, work on projects, play with your kids, run errands, videos, all those things as an entrepreneur we have to do each day. You are creating a plan for success!

Here are 5 reasons having a schedule are important:

1. Your S.M.A.R.T Goals become real

Remember back in January we spoke all about S.M.A.R.T goals and what we wanted to accomplish for 2018? If one of your goals was to increase your clientele by 20 clients, or increase your video subscribers to 1000 then on your schedule you should mark out time to network, make calls, send a newsletter to past clients or potential clients, make videos and ask people to subscribe. By putting something on our schedule that we want to accomplish helps us succeed with our goals.

2. Stop spinning your wheels

Do you ever feel like you have this imaginary list in your head of things you need to get done and then 5 minutes later you forget and you are walking around for an hour saying “What was I suppose to be doing?” I know I can’t be the only one this happens too. Within your schedule create a ‘To-Do’ list this can be a daily ‘To-Do’ or weekly, whichever feels better to you. This then allows us that space to write down those things we need/want to get done and we stop spinning the wheels in our head and forgetting.

3. Life happens – be prepared

We all know as business owners life happens, a child is sick, an unexpected event pops up, maybe you are not feeling well. Anything can happen, by being properly organized it is easier to adjust your schedule. When you are able to pre-plan and pre-work to get things done earlier you are allowing again that grace period of these unforeseen life events that come up.

4. Everyone is on the Same Page

When you are able to create a well-crafted schedule for personal life and business life everyone can be on the same page. Each person knows what they need to do and when. You know what needs to be done to accomplish your goals and maybe what your team needs to do or even family. You are creating the foundation for your business and on that schedule or plan, you are also setting guidelines for others. I know having a schedule or plan doesn’t seem like such a big deal, but when you are a business owner and entrepreneur a lot of fun, shiny, new things that I like to call SQURRIELS show up and DISTRACT YOU!

What I am getting at is having your schedule and plan set you know what you need to do and when and so does everyone else. End-goal . . . less stress for you!

5. Keeping Track

Again I know I can’t be the only one who can’t remember what I did last year or even last week at some points! When you have a schedule, whether it be a day planner or Google calendar or even a Google sheet like I use, we write down all of our meetings, activities, and To-Dos. This allows us to track what we were able to get done each day, week, month and year. This makes it easier for you to keep track of your goals. Going back to point 1, if we wanted to get 1000 new subscribers to our YouTube channel and I looked back at our 2018 schedule or plan I could see I did 5 videos per week and that increased our subscribers past 1000! Or whatever your goal may be.

It is important to add your benchmarks to your schedule for your annual goals as well, to make sure you are sticking to them and are on track. Schedule them out, let’s say June we want to have over 125 videos on our YouTube channel and 500 subscribers. When that event pops up on my Google Calendar I would know YES! I am on track and have surpassed that goal, or I need to work harder to make sure I meet the goal before the end of the year.

Tools to help you with your scheduling

Google Calendar

Google Sheets

Wunderlist

Todoist

ScheduleMaker

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What should every entrepreneur have in their business?

What should every entrepreneur have in their business-

We are so excited to have had Russ Barnes on our radio show August 12th, 2017. He is such a remarkable person! Here are just a few topics we covered:

1) Customer, customer, customer – without the customer you are out of business.  Listening to the customer will help you improve your product or service.
2) Message, message, message – in order for customers to find you, they must believe that you can solve their problem in such a way that they are willing to pay for the solution.
3) Value, value, value – the more value you can deliver, the less resistance you will experience when acquiring customers.
4) Target market – be a big fish in a small pond. The idea that EVERYONE can use your product or service positions you as a tiny fish in a huge ocean.  When you try to appeal to everyone, you appeal to no one.
5) Decision making – successful business is certainly what you do, but it is more effectively achieved by how you think about what you do. Resource management is critical.
6) Progression – understand what it takes to get from where you are to where you want to be.  This is your growth strategy.
7) Advisors – build your team of advisors carefully.  No one develops a successful business alone. Cooperate and collaborate, but compensate. No one wants to work for free.
8) Earn money to hire experts. Focus on what you do to make money and then pay experts to do what they do best to help you maximize your time and rapidly achieve outcomes.  Know the calculation that will tell you whether you can hire an expert and when you can hire the expert.
9) Don’t get complacent. Never stop learning.  Perhaps we can talk about books, magazines, webinars, libraries, incubators, or other educational resources that business owners can access for little to no money.
10) Love, love, love what you do or find a way to transition into something that you do love.

Here is a little bit more about who Russ Barnes is:

Russ Barnes, USAF Colonel (retired), MBA, MS

Colonel Russ Barnes is the CEO and Senior Business Advisor to Entrepreneurs and Executives at Systro Consulting, an organization design firm specializing in small business development.  He has more than 30 years of experience in organization development drawn from military service, franchise ownership, academic programs, and strategy consulting, specifically with small businesses.

As an aviator, Russ flew combat missions during Desert Storm and later held senior leadership positions in several higher headquarters staff organizations which include Air Combat Command Headquarters, the Pentagon, Strategic Command Headquarters, European Command Headquarters, and Central Command Headquarters.   He has received the Legion of Merit, Air Medal, Defense Meritorious Service Medal and more than 20 other peacetime and wartime decorations.

After retirement from the military, Russ grew his franchise territory from zero to profitability in less than three years.  His growth was based on a clear vision, building an effective network, consistently delivering a quality product and maintaining a relentless focus on customer service.

Russ is a graduate of the Referral Institute Certified Networker program where he received extensive training in referral marketing. He received his Bachelor’s Degree from Manhattan College (NY), his MBA from Embry-Riddle Aeronautical University, and his Master of Science degree in Strategic Studies from Air University.  He is currently pursuing a PhD in Organization Development at Benedictine University.

Contact Info:
Email: Russ@systro.org
Website: www.systro.org
Social media: www.linkedin.com/in/rcbarnes
Phone number: 813 520-5770

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How do you incorporate your offline and online marketing?

on and offline marketing

 

Here are 3 social media tips to help your business:

  • How should your online and offline marketing efforts work together?

It is important to have the same branding online and offline. For instance, your website, social media and even email signature should have your logo; same colors, and even your slogan should be the same as your print media. What people see on your marketing materials, ads etc., should look and feel the same.

If you use different logos or colors in your email signature, website, brochures and business cards, people won’t recognize your brand. You may start to lose customers. It’s all about the brand message and being consistent!

  • Marketing Materials – What should you have on them??

Your marketing materials are all about the first impressions, right?  You want to make sure your marketing materials are simple and, yet, effective.  So, let’s talk about what makes your marketing materials effective.

The purpose behind your Marketing Materials:

  • Inform customers and potential customers about your business
  • Attract more customers
  • Maybe get the word out there about an upcoming event, conference, workshop you are hosting
  • The BIG thing is to create a positive customer experience

What needs to be on all your online marketing and offline marketing materials:

  • Business Name
  • Business Logo and Slogan
  • Business Phone Number (Is it ok to text?)
  • Business Email Address
  • Business Address – if you have a physical location
  • Business Website URL
  • Social Media links to Facebook, Twitter, instagram, LinkedIn, etc. Wherever you are consistently posting is what you want to promote

Here is a great resource we will add to our website that talks in more detail about how to create effective marketing materials: http://inkbotdesign.com/effective-marketing-materials/

  • Monitoring your metrics – how do you know what is working?

As a business owner, it is important to know that your efforts are paying off! In the social media world, we would love to be able to say, if you post 3 times a week with these types of posts you will make this much money . . . BUT it doesn’t happen like that, unfortunately! SO, social media works different for each business.

A few resources that you can monitor to see what is working for you would be:

*Google Analytics – This is a tool that is embedded into the backend of your website and monitors all traffic that comes to your site; where they are coming from, such as country, state, social media platform, email links, and so much more. Google Analytics also tells you how long people are staying on your website, what pages they are looking at, and your bounce rate; are they getting what they want from your site? This is a great big picture tool to monitor!

*Facebook Insights – It is important to look at your Facebook Insights on your business page on a monthly or even weekly basis, just to see what posts are getting the most engagement, what time did you post it, what did you post, etc. This will help you figure out what types of posts you should be posting and what times, so you are reaching your audience when it’s the best time for them!

* Buffer and Hootsuite – These are two FREE resources as well that help give more of an overview of all your social media metrics, like Twitter, LinkedIn, Google+, Facebook, Pinterest, so you can see everything in one area – what is working best for you, from a social media standpoint; then you can see what the numbers look like and if you should continue with each platform.  You might want to consider letting one go or spend less time on one.  Remember, you always want to focus on where YOUR target audience is.

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The Numbers Say “Embrace Social Media”

If the social media numbers and statistics that we are seeing already for 2016 are a glimpse into the future for 2017, you are going to want to get in the game!  It’s time to take the Social Media landscape seriously and apply it to your business for maximum growth and exposure.

Check out these numbers from SmallBizTrends.com

General Social Media Use

  • 97% of online adults aged 16-64 say they have visited or used a social network within the last month.
  • Internet users have average of 7 social media accounts.  This is a HUGE jump from 2012 where most people reported having only 3 social media accounts.
  • 8 out of 10 internet users visit and/or use social media from their mobile devices.
  • Users spend a minimum of an hour on social media per day (I think this number is too low!)

These numbers tell us that Social Media is not only increasing in popularity but it also tells us users are finding tremendous value in it.  What does this mean for businesses of any size?  It means we need to embrace social media and start using it effectively.

Which Social Media Platform Should Businesses Concentrate On

create-865017_960_720Many industry professionals will tell you two things when it comes to where you should be spending your time as a business when it comes to Social Media.  They will tell you:

  • Go where your target customer spends their time
  • Focus on 1 Social Media platform and get comfortable with it before you add more

While I agree with what other industry professionals advise, I also believe this is one Social Media powerhouse we cannot ignore.  Facebook.  Have you noticed, slowly but surely Facebook is adding all the most popular features each of the major Social Media players.  Here is what I mean:

  • Live video was huge when Periscope came on the scene.  Facebook saw the value and created Facebook Live for its users.
  • Simple, to the point text is what Twitter is all about.  Facebook now amplifies short text with a larger font size so it stands out in your news feed.
  • Instagram is wildly popular with its highly visual platform.  Facebook purchased Instagram.  Now Facebook advertisers can promote posts from Facebook to Instagram without even having an Instagram account!
  • SnapChat is highly popular with its disappearing posts.  Instagram (owned by Facebook) has embraced the same technology through Instagram Stories

Plan Of Action

computer-768696__180Over the last 2 years or so, Facebook has added an incredible amount of features and nuances to its platform.  For most, it is hard to keep up with all the changes.  It seems once you have it down, Facebook amps up its game, forcing you to learn more.  Many times, your focus is taken off your business and craft to learn the next Facebook marketing technique.  Learning the new features of Facebook is a necessary evil if you are the person in charge of maintaining the social media footprint of your business.  While being in charge of executing your business’s social media content seems like a good plan, it can backfire.  More often than not, businesses who manage their own social media accounts are:

  • Inconsistent with their presence and message
  • Tend to be overly pitchy or “sales-y”
  • Misuse the functions of the social media platform
  • Often post just for the sake of posting in order to have some sort of presence

The best defense to social media marketing is to spend the time to craft an annual social media plan complete with a budget and measurable goals.  Once you have the plan designed, outsource the work.  The people you outsource your social media plan to can generally do it faster and with better results, freeing you up to do what you originally got into business to do in the first place!

So You Think You Can Get Along In Business Without Social Media

office-620817_640Think again!  Before social media hit the scene, to gain credibility in the marketplace, you had to have a website.  Today, it is extremely important to have a website PLUS have presence on social media.  Here’s why:

  • Studies show consumers check out social media first before even going to a company website. 
  • Consumers engage in “social listening” watching and reading how people react to a company or product
  • Social Media gives consumers the opportunity to quickly engage and build a relationship with their favorite brand or product
  • Potential customers can get real time, personalized responses from companies through social media

What will your social media plan look like in 2017.  It is not too late to start thinking about it now.

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YouTube Comment-Cleanup

 

 

 

 

 

 

 

 

YouTube is now making it difficult for users to remain anonymous when trying to post negative or inappropriate videos and comments. Currently the site is pushing for users to use their full name when uploading videos or making comments. Rather than showing a pen name that links to their YouTube account, the site would prefer to link to the user’s Google+ account, showing their picture and full name.

This new move by YouTube will attempt to prevent any hurtful, inappropriate or negative comments to be posted onto the site. In a YouTube company blog, it was stated that YouTube is, “giving you the ability to change how you appear on YouTube, with the option to use your Google+ profile on your YouTube channel.” This idea launched after the option to have one Google-wide identity seemed popular among new YouTube users when it was first offered back in March. Now the site wants to extend this option to its current users as well.

Now when posting a comment on YouTube, the site will ask if you want to use your full name. If you decline to use your full name, you must select a reason for doing so, such as, “My channel is for a product, business or organization.”

YouTube has stated that, “We’ll help you review your YouTube content before your full name starts to display.” Furthermore, if a user changes their mind, they are able to return back to their username.

This new information about YouTube’s commenting system was released just about a month after a YouTube developer at Google’s I/O conference claimed that the website would be, “undergoing some changes to prevent bullying” in the site’s comments section.

 

YouTube is hoping that this new change will encourage users to think twice before posting an inappropriate comment. And for users who have made comments that they now regret posting, the site has a ‘Review my content’ section to view every video and comment they’ve ever posted to the site and decide if they want those videos or comments to be associated with their full name before committing to the new change.

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Connecting With Brands Using Google+ Badges

 

Google’s newest widget, Google+ Badges for brand pages, lets brands use Google’s social network to promote their presence.

Similar in form and function to Facebook’s Like Box social plugin, Google+ Badges lets users either +1 a webpage, or add that webpage to their Google+ circles. While it doesn’t have Facebook’s ability to show your friends’ faces first, the widget does display the faces of other users who have +1ed the webpage.

Businesses now have the ability to create a strong presence on Google’s growing social network thanks to the launch of Google+ Badges that came alongside the development of Google+ Brand Pages.

Another feature of Google+ Badges is that it contains a snippet of code connecting your website to your Google+ page. In an e-mail to developers, the company stated, “In addition to helping us better index your Google+ page, this snippet will help you show more personal recommendations around the web by linking your +1’s on sites, your Google+ page, search and display ads.”

Additionally, Google has revealed that the badge must be included for the Google Direct Connect feature, which makes it possible for users to find a Google+ page from a Google Search. By typing in “+”then the name of a brand in Direct Connect, the search results lead users straight to the company’s Google+ brand page.

Given the success of its Facebook counterpart, this widget is certainly a necessary component for Google+. Even though it doesn’t have the benefits Facebook offers with “Open Graph,” the Google+ Badge definitely gets the job done. Google still must work to convince both users and brands that it is a social network ideal to do business through, but this Google+ widget will be of great importance in building the relevance of Google+!

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